FOR ORGANISATIONS

Higher education

Higher education

Further education

Further education

Training providers

Training providers

Employers

Employers

Higher education

Higher education

Further education

Further education

Training providers

Training providers

Employers

Employers

THE WORKFLOW

See exactly what happens at every stage.

See exactly what happens at every stage.

See exactly what happens at every stage.

Every import is a controlled batch with visible stages, outcomes and next actions. Qualifia keeps source fields, processing decisions, human review and returned qualifications connected, so customers can understand how a result was reached instead of receiving an unexplained success or failure.

Every import is a controlled batch with visible stages, outcomes and next actions. Qualifia keeps source fields, processing decisions, human review and returned qualifications connected, so customers can understand how a result was reached instead of receiving an unexplained success or failure.

Prepare the applicant file

Prepare the applicant file

Upload a CSV, preview the detected columns and map the demographic fields used to identify each person. Keep applicant IDs, CRM references or other customer fields attached so the output can be reconnected later.

Process and resolve outcomes

Process and resolve outcomes

Qualifia separates matched, possible-match, no-match, restricted and failed records. Reviewers can compare demographic differences, accept appropriate matches individually or in bulk and retry eligible failures without erasing the original outcome.

Verify, pay and export

Verify, pay and export

Inspect up to three qualification-bearing records before payment, choose CSV, XLSX or JSON and see the fixed billable total before checkout. Downloads are released only after signed payment confirmation.

OUTCOMES THAT EXPLAIN THEMSELVES

Keep uncertainty visible instead of forcing a match.

Keep uncertainty visible instead of forcing a match.

Keep uncertainty visible instead of forcing a match.

Large-scale processing is only useful when reviewers can distinguish confirmed evidence from results that still need judgement. Qualifia preserves that distinction throughout the batch, so uncertain records can be reviewed proportionately while usable results continue through the workflow.

Large-scale processing is only useful when reviewers can distinguish confirmed evidence from results that still need judgement. Qualifia preserves that distinction throughout the batch, so uncertain records can be reviewed proportionately while usable results continue through the workflow.

Batch-level progress

Batch-level progress

Track the population as one batch, leave the page while processing continues and receive notifications as meaningful results or exceptions become available.

Review with context

Review with context

See which submitted demographic fields differ, compare the returned match and record an acceptance decision without exposing personal values in privacy-safe operational history.

Traceable outputs

Traceable outputs

Return ULNs, submitted demographics and selected customer references in a consistent structure, with corrections and retries linked to the record history rather than silently replacing it.

BETA INSIGHT

Spot potential Level 2 English and maths qualifications.

Spot potential Level 2 English and maths qualifications.

Spot potential Level 2 English and maths qualifications.

Organisations can enable an optional Beta feature that checks qualification type, subject, level and grade, then highlights potential Level 2 English and maths evidence for review. The classification supports prioritisation; it does not replace professional judgement where an award or grade is ambiguous.

Organisations can enable an optional Beta feature that checks qualification type, subject, level and grade, then highlights potential Level 2 English and maths evidence for review. The classification supports prioritisation; it does not replace professional judgement where an award or grade is ambiguous.

English

English

Flag potential Level 2 English qualifications in sample results.

Maths

Maths

Flag potential Level 2 maths qualifications in sample results.

Qualification filters

Qualification filters

Optionally return only Level 3 qualifications or higher.

SELF-SERVICE CONTROLS

Operate the workflow without handing every exception to support.

Organisation administrators can invite colleagues, control settings, manage batches and review privacy-conscious audit events. Platform Superusers can support exceptional retries and operational recovery through separate controls that do not reveal applicant payloads.

01

Resolve large review queues efficiently

Filter records needing attention, compare discrepancies and accept eligible possible matches or no-match outcomes individually or in batches.

02

Separate customer and platform responsibilities

Use organisation roles, controlled invitations, multi-factor authentication and revocable sessions, while keeping platform support permissions separate.

03

Preserve the fields downstream systems need

Download CSV, XLSX or JSON with submitted demographics, ULNs where available and the customer identifiers required for analysis or re-import.

Bring qualification intelligence into one workflow.

Bring qualification intelligence into one workflow.

Bring qualification intelligence into one workflow.

Create an organisation account and begin with a structured applicant file.

Create an organisation account and begin with a structured applicant file.

Create account