FOR ORGANISATIONS

Higher education

Higher education

Further education

Further education

Training providers

Training providers

Employers

Employers

Higher education

Higher education

Further education

Further education

Training providers

Training providers

Employers

Employers

HOW IT WORKS

How Qualifia finds applicant qualifications

How Qualifia finds applicant qualifications

How Qualifia finds applicant qualifications

Upload applicant data, map the fields required and let Qualifia find qualification records across the submitted population. Users can then review uncertain outcomes, inspect sample data, choose the output structure and pay for the records that returned usable qualification evidence. The process is designed for admissions, enrolment and recruitment teams working at scale.

Upload applicant data, map the fields required and let Qualifia find qualification records across the submitted population. Users can then review uncertain outcomes, inspect sample data, choose the output structure and pay for the records that returned usable qualification evidence. The process is designed for admissions, enrolment and recruitment teams working at scale.

Upload applicant data, map the fields required and let Qualifia find qualification records across the submitted population. Users can then review uncertain outcomes, inspect sample data, choose the output structure and pay for the records that returned usable qualification evidence. The process is designed for admissions, enrolment and recruitment teams working at scale.

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THE PROCESS

Six clear stages from file to result.

Six clear stages from file to result.

Six clear stages from file to result.

Customers remain in control of field mapping, review decisions, output format and payment. Qualifia records important actions and keeps each record in an understandable state throughout the journey.

Customers remain in control of field mapping, review decisions, output format and payment. Qualifia records important actions and keeps each record in an understandable state throughout the journey.

1. Import

1. Import

Upload a structured CSV, preview the detected columns and confirm that the file represents the population you intend to process.

2. Map

2. Map

Map the required demographic fields and retain useful customer identifiers, UUIDs or references so results can be reconnected to source systems.

3. Process

3. Process

Qualifia securely searches for qualification records, processes applicants in the background and reports progress without requiring the user to stay on the batch page.

4. Review

4. Review

Compare submitted and returned demographics, resolve possible matches and deal with unsuccessful or restricted outcomes individually or in bulk.

5. Preview

5. Preview

Check up to three qualification-bearing sample records on screen, with identifiers masked and full applicant payloads withheld before payment.

6. Download

6. Download

Choose CSV, XLSX or JSON, complete secure payment for billable records and download the full result through a short-lived authenticated link.

RECORD OUTCOMES

Clear outcomes instead of a black box.

Clear outcomes instead of a black box.

Clear outcomes instead of a black box.

Each applicant record is placed into an understandable state so teams know what can be used immediately, what needs a human decision and what could not be returned. Corrections and retries create linked history rather than silently overwriting the original outcome.

Each applicant record is placed into an understandable state so teams know what can be used immediately, what needs a human decision and what could not be returned. Corrections and retries create linked history rather than silently overwriting the original outcome.

Matched

Matched

A qualification record has been confidently associated with the applicant.

Possible match

Possible match

The result needs a human decision because submitted details differ.

Unavailable or failed

Unavailable or failed

Qualifia explains the outcome and offers eligible administrative retries.

WHAT YOU RECEIVE

Structured qualification data ready for the next system.

Structured qualification data ready for the next system.

Structured qualification data ready for the next system.

Outputs retain the submitted fields required to reconnect results to existing applicant, learner or candidate records. Qualification fields are structured consistently, while records with no qualification events remain represented without fabricated data.

Outputs retain the submitted fields required to reconnect results to existing applicant, learner or candidate records. Qualification fields are structured consistently, while records with no qualification events remain represented without fabricated data.

Applicant data

Applicant data

Submitted demographics, ULN and selected customer identifiers.

Qualification data

Qualification data

Title, subject, level, grade and completion date where available.

Choice of structure

Choice of structure

Tabular CSV or XLSX, or one applicant object with a qualifications array in JSON.

Start with a file you already use.

Start with a file you already use.

Start with a file you already use.

Qualifia guides you through preview, mapping and processing inside the platform, then notifies the organisation when results are ready for review.

Qualifia guides you through preview, mapping and processing inside the platform, then notifies the organisation when results are ready for review.

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